City of Walhalla Events

2025 Vendor Form

Walhalla city events are designed to be family-friendly events supporting local farmers, artists, business owners, crafters, and specialty foods. TO APPLY FOR CONSIDERATION: In order to maintain a high-quality and successful event, each vendor must read understand agree to the following standard operating guidelines. A completed Vendor Application must be submitted for consideration. Applications can be dropped off at 105 West South Broad Street Walhalla SC, 29691 or emailed to ovassey@cityofwalhalla.com.
METHOD OF SELECTION(Required)
The City of Walhalla only accepts a limited number of vendors for each event. Applications will be reviewed to ensure your product is the right fit for each event's theme. For vendors of equal standing, applicants will be chosen based on when the application was received. The City of Walhalla reserves the right to select the types of items to be sold to minimize duplication and retains the right to deny the selling of any item. In such an instance, the vendor will be contacted to discuss alternatives. Priority will be given to those that apply first. There is no guarantee that you will be the sole vendor or the sole vendor of any item.
NOTIFICATION OF SELECTION(Required)
Application submission does not guarantee a vendor space. Applicants will be notified via email of all approved items/services within fourteen (14) calendar days after application deadline.
Fees(Required)
Once accepted, selected vendors must submit payment for the vendor fee by the deadline for each event. Payment may be made in-person at the City of Walhalla or online via instructions in merchant approval email. Failure to pay by deadline will result in forfeiture of space. Select all events you would like to apply to:
Farmers Market Vendor Application(Required)
Farmer’s Market applications are separate from Merchant applications.
Vendors with Active Business License(Required)
Vendors with an active Business License will not be required to pay the fee. In order to have your fee waived, you must provide a copy of your Business License.
Vendors with Deliquencies(Required)
Vendors with delinquent City of Walhalla hospitality taxes, vendor fees, business license fees, etc. will not be considered.
Food Vendors(Required)
Food Vendors must have an active food truck permit (day or annual).
Booth Space/Location(Required)
Standard vendor space is 12’W x 12L’. Booth location is determined by the City of Walhalla and is non-transferable.
Equipment/Electricity(Required)
Vendors are responsible for providing all operational equipment. Vendors are not guaranteed access to electricity or running water.
Trash(Required)
Vendors are responsible for cleaning their space before, during, and after the event of any and all trash in their area of operation.
Marketing/Promotion(Required)
Vendors agree that all marketing and promotional material will be distributed ONLY from assigned booth location. No member of the organization is to distribute information verbal or printed more than five feet from the assigned booth space.
Event Hours(Required)
Vendor agrees to operate throughout all hours of the event and agrees to remain in booth until official closing time. Vendor is required to be set up 30-minutes before start of the event. If vendor arrives past the specified set-up time for the event, the vendor may not be allowed admittance. If a vendor does not show up on the day of the event no refunds will be given.
Disclaimer(Required)
The event will be held rain or shine to the best abilities of the City of Walhalla. The City makes no representation as to the number of potential event attendees and assumes no liability for any financial loss due to vendor’s operation at the event. City of Walhalla staff has the right to deny any vendor. If the City of Walhalla cancels, refunds will be granted. Violation of listed policies will cause your business to be dismissed from the event grounds without a refund of vendor fee. In addition, your business may not be allowed to participate in future City organized events.
Agreement(Required)
Business Owner Name(Required)
Business Organization Name(Required)
Address(Required)
Email(Required)
Consent(Required)

2025 Farmers Market Application

2025 FARMERS MARKET APPLICATION

The Walhalla City events are designed to be a family-friendly event that supports local farmers, artists, business owners, crafters, and specialty foods. We look forward to working with you. In order to maintain a high-quality and successful event, each vendor must read and understand the following standard operating guidelines. A completed Vendor Application must be submitted for consideration. In-person submissions can be dropped off at 105 W SOUTH BROAD Walhalla SC, 29691 or emailed to ovassey@cityofwalhalla.com.

GENERAL INFORMATION(Required)
PURPOSE: The Walhalla Farmers Market exists for the purpose of providing an outlet for locally grown agricultural products and handmade crafts. All products sold at the market must be grown withing 50 miles of Walhalla unless the producer participates in the Farmers Market Nutrition Program (FMNP). According to FMNP rules, up to 50% of the product for sale can be purchased for re-sale but MUST be South Carolina grown.
GENERAL INFORMATION(Required)
SCHEDULE OF OPERATIONS: The Market will be in operation every Saturday from May 3- September 27, 2025 (excluding July 5, 2025) from 8:30am – 12:00pm, unless otherwise advised.
GENERAL INFORMATION(Required)
SPACE ALLOCATION: The Market is held at Owens Park at Brown’s Square located at S. College and Main Street. Tables and chairs are available for use. Spaces are first come, first served.
GENERAL INFORMATION(Required)
FEES AND APPLICATIONS: An application (included in this packet) must be submitted and approved by the city. Once approved, the vendor may pay booth fees. Crafter/Farmer/Non-Profit Booths $10.00 per Saturday (10’x10’) to be paid by the first of each month OR $100 FOR THE ENTIRE SEASON to be paid by April 30 if application is approved. NO REFUNDS WILL BE OFFERED FOR ANY REASON.
NOTIFICATION OF SELECTION(Required)
Application submission does not guarantee a vendor space. Applicants will be notified via email of all approved items/services approximately a week after application deadline.
VENDORS SEEKING TO BE ACCEPTED(Required)
Farmer/Producer/Nursery/Plant: Farmers are persons or entities that raise produce (vegetables, fruits, nuts, and grains), herbs, flowers or nursery crops from seed or plants. Beekeepers, poultry, eggs and livestock producers and fish and/or shellfish producers are considered farmers. Processor: Processors are persons who offer fresh food products such as breads, candies, jams, jellies, etc. Crafters: Crafters produce original, unique, high quality, safe, garden/farm/environmentally related items which bring some added value to the Easley Farmers Market. All products must be the actual work of the crafter. Non-Profit: For non-profit organizations/ associations seeking to set up information booths about their organization.
VENDOR CONSIDERATION(Required)
All vendors will be considered on an individual basis with regards to subject matter and space available and on a first come-first served basis. We try to limit the number of vendors selling the same products, i.e. bath and body products, crocheted/knitted, candles, etc. This is to be fair to all vendors in order for you to be successful.
HOW TO BECOME A VENDOR(Required)
1. Fill out an application. 2. Once applications are received, your application will be placed in a selection process and you will be contacted if the application is approved. 3. Any permits or certifications are the sole responsibility of the vendor. 4. Once your application has been approved, you will be able to pay the fees due each month for the Farmers Market booth. 5. Applications will not be accepted after April 1, 2025.
FEES(Required)
To become a Farmer’s Market vendor, you must submit an application and receive approval. Payment for booth is due the first of each month. We offer the following options: Crafter/Farmer/Non-Profit Booths $10.00 per event (10’x10’) OR $100 for the entire year. Payments are required to be paid by the first of the month. Booth space is first come, first served. NO PAYMENTS WILL BE ACCEPTED ON SITE. Payments will be accepted at 105 W Broad Street, Walhalla SC- Cash, Check or Card. NO REFUNDS WILL BE OFFERED FOR ANY REASONS.
CANCELLATION POLICY(Required)
The Market is rain or shine. Conditions that threaten the public safety may cause cancellation and/or early termination of the market upon the determination of PRT Director. Weather conditions will be monitored 24 hours prior to the event and a decision will be made by 5pm Friday for complete cancellations. Unforeseen circumstances, however, will have to be considered.
HOLD HARMLESS CLAUSE(Required)
I hereby agree to indemnify and hold harmless the City of Walhalla, its employees, officers, agents and/or contractors for any and all damages, losses, suits, liability, and/or causes of action resulting from property damage, and/or from personal injury, including death, of myself arising out of or in any way connected with our participation in the Walhalla Farmers Market. I further permit the City of Walhalla to use photographs of me for the promotion of the Walhalla Farmers Market.
Equipment/Electricity(Required)
Vendors are responsible for providing all operational equipment. Vendors do not have access to electricity or running water.
Trash(Required)
Vendors are responsible for cleaning their space before, during, and after the event of any and all trash in their area of operation.
Marketing/Promotion(Required)
Vendors agree that all marketing and promotional material will be distributed ONLY from assigned booth location. No member of the organization is to distribute information verbal or printed more than five feet from the assigned booth space.
Event Hours(Required)
Vendor is required to be set up 30-minutes before start of the event. If vendor arrives past the specified set-up time for the event, the vendor may not be allowed admittance. If a vendor does not show up on the day of the event no refunds will be given.
Disclaimer(Required)
The event will be held rain or shine to the best abilities of the City of Walhalla. The City makes no representation as to the number of potential event attendees and assumes no liability for any financial loss due to vendor’s operation at the event. City of Walhalla staff has the right to deny any vendor. If the City of Walhalla cancels, refunds will be granted. Violation of listed policies will cause your business to be dismissed from the event grounds without a refund of vendor fee. In addition, your business may not be allowed to participate in future City organized events.
Consent
Agreement(Required)
Business Owner Name(Required)
Business Organization Name(Required)
Address(Required)
Email(Required)
Consent(Required)

2025 Farmers Market Features

Newly announced features for the 2025 Farmers Market!

       

       

2025 Independence Fest

EVERYTHING YOU NEED TO KNOW ABOUT INDEPENDENCE FEST

DATE & TIME:

• EVENT DATE: JULY 3, 2025

• OUTDOOR SETUP: VENDORS CAN SET UP AS EARLY AS 4:30PM

• VENDOR SETUP: Please enter from N Catherine Street as shown on the diagram. Food

vendors/Food trucks will be set up along the Arby’s side and non-food vendors will set up along

the N Catherine Street side as shown in diagram.

• EVENT ENDS: 10PM

• BUSINESS PACK-UP: ALL VENDORS MUST DEPART BY 11PM.

LOCATION:

• MAIN STREET, WALHALLA SC

• THE CORNER OF MAIN AND N. CATHERINE ON THE GREEN BESIDE ARBY’S

EVENT DETAILS:

• STREET CLOSURES: Main Street will not be closed. Please see attachment for road closures

associated with fireworks launch area.

• DOGS ON LEASH: Dogs are welcome at the event, but they must be kept on a leash at all times.

There will be fireworks. If your dog is afraid of fireworks, please leave them at home.

SCHEDULE OF EVENTS:

• 4:30PM Vendor set up begins

• 6:00PM Event begins: Jake Crutchfield starts playing

• 7:30PM Rut Spence begins playing

• 9:30PM Fireworks show begins

• 10:00PM Fireworks show ends

• 11:00PM All Vendors must be packed up and streets cleared.

 

independence-fest-layout

2025 Event Sponsorship Packet

2025 Event Sponsorship Form

If you are interested in sponsoring an event but would like more information, submit this form and someone will be in touch!

Name(Required)
Email(Required)
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Thank you for contacting the City of Walhalla. Someone will respond within 5 business days.

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